Title:
Executive Assistant
ASTOUND Group - Las Vegas, NV
WHO WE ARE…
ASTOUND is a global creative agency that specializes in the design and execution of memorable experiences for companies to share with their customers. ASTOUND is a multi-faceted business whose services include architectural fabrication, brand strategy, and development, retail design and store rollouts, digital engagements, trade show booths, branded events, and environments.
ASTOUND’s offices span North America, with fabrication facilities that exceed 600,000 square feet. Key office locations include Las Vegas, Portland, and Toronto. ASTOUND’s projects span over 40 countries and their clients are some of the most well-recognized brands across multiple industry sectors including consumer products, sports and entertainment, telecommunications, and technology.
JOB SUMMARY:
ASTOUND seeks an experienced Executive Assistant in Las Vegas to support the CEO. This role will coordinate and execute critical administrative duties on behalf of the CEO and the C-Suite and coordinate the daily operations of the CEO’s office.
KEY RESPONSIBILITES:
Provide a full range of exceptional, executive-level administrative support for the CEO, but not limited to:
- Serving as a proactive thought partner who is highly responsive to a full range of internal and external requests on behalf of the CEO.
- Gathering and reviewing all materials to ensure the preparation of the CEO for major meetings and events in coordination with leadership.
- Owning and driving the complex, ever-changing calendars of the CEO; prioritizing appropriately and anticipating needs.
- Acting as strategic manager of and gatekeeper for the CEO’s time.
- Representing the CEO in all interactions and ensuring a high level of responsiveness, support, and sensitivity to all requests of importance.
- Building effective relationships with internal and external stakeholders, especially with department leaders and community members.
- Supporting the drafting, editing, proofing, and preparation of materials, including emails, letters, presentation decks, meeting agendas, etc. on behalf of the CEO and in close coordination with other departments, as needed.
- Supporting all levels of preparation for CEO-driven meetings in close coordination with the Chief of Staff, including agenda and materials development, correspondence, and meeting planning and execution.
- Managing general correspondence for the CEO (including managing team files; receiving, screening, prioritizing, and drafting responses to incoming mail; phone calls; etc.)
- Coordinating end-to-end travel needs for the CEO, including car,, flight, hotel, etc. and anticipating key details for trips such as commuting times and directions.
- Managing and maintaining the master calendar for the organization, which includes key internal and external meetings across all departments.
- Processing timesheets and expenses for CEO, and direct reports in a timely way; Accurately maintaining records of expense receipts for reimbursement.
- Performing general office duties/assistance, as needed.
- Managing all matters with a high level of confidentiality and discretion.
QUALIFICATIONS:
- 3+ years of C-Suite level, administrative experience required.
- Outstanding verbal and written communication skills.
- Good judgment, professionalism, and discretion in handling confidential information.
- Excellent organizational skills and keen attention to detail.
- Flexibility to adapt to quickly shifting and/or competing priorities.
- Ability to effectively prioritize all tasks and successfully complete tasks in a timely fashion.
- Strong interpersonal skills to interact effectively with internal and external stakeholders.
- Maturity and integrity that fosters respect and trust from others.
- Demonstrates diplomacy and calmness under pressure.
- Highly collaborative with the flexibility to work as part of a team and individually to meet goals and deadlines.
- Strong knowledge of all MS Office software.
- Occasional scheduled travel, as needed.
BENEFITS AND COMPENSATION:
The compensation package will be commensurate with experience. Our employees are entitled to a standard set of benefits, including health and dental insurance and 401(k) with company match.
- Excellent Medical Insurance
- Excellent Dental Insurance
- Excellent Vision Insurance
- Paid Time Off, Holiday Pay
- 401K matching program after 90 days of employment
- 100% Company Life and Long-Term Disability Coverage
- Employee Referral Program
DIVERSITY COMMITMENT:
At ASTOUND, our commitment to diversity, equity, and inclusion is helping us to create not only a great place to work, but also an environment where our employees, customers, and the communities we operate exist in a safe, productive, and enriching environment for everyone. All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, gender identity or expression, sexual orientation, national origin, genetics, disability, age, veteran status, and other characteristics protected by federal, state, or local laws.