Title:
Project Controller
ASTOUND Group - Las Vegas, NV
WHO WE ARE….
ASTOUND is a global creative experience design company specializing in designing and executing memorable experiences for companies to share with their customers. ASTOUND is a multi-faceted business whose services include architectural fabrication, brand strategy and development, retail design and store rollouts, digital engagements, trade show booths, branded events, and environments.
ASTOUND’s offices span North America, with fabrication facilities that exceed 600,000 square feet. Key office locations include Las Vegas and Toronto. ASTOUND’s projects span over 40 countries and their clients are some of the most well-recognized brands across multiple industry sectors including consumer products, sports and entertainment, telecommunications, and technology.
JOB SUMMARY:
The Project Controller is a critical operational partner who brings structure, insight, and discipline to ASTOUND’s project financials. This individual will own cost forecasting, track budget health, and work cross-functionally to identify risks and margin protection strategies early — all while navigating tight timelines, evolving scopes, and complex production realities.
This role is hands-on and embedded in our project teams. You will be responsible for understanding the full lifecycle of our projects — from estimating through detailing, procurement, production, and install — and aligning cost decisions with real-time project execution. Your goal: maintain margin, minimize rework, and ensure teams are working with accurate data at all times.
KEY RESPONSIBILITES:
- Own the forecast of final project costs across all phases, proactively identifying when actuals deviate from plan and collaborating with PMs to action corrections.
- Support and drive timely submission of change orders when scope, timeline, or vendor costs shift — ensuring client billing keeps pace with execution.
- Understand project contracts, including T&Cs, exclusions, and client-specific cost rules, to guide decisions and flag risks.
- Partner with Estimating, Procurement, and Detailing to validate scope, cost assumptions, and material strategies early in the workflow.
- Reconcile estimated vs. actual costs weekly across multiple jobs, ensuring consistent reporting cadence and margin visibility.
- Escalate budget pressure points and overages in real-time and propose data-backed corrective actions.
- Maintain accurate project financials in ERP tools (NetSuite, Salesforce) — ensuring costs, change orders, and invoices align to the latest scope.
- Support revenue recognition, accruals, and forecasting in collaboration with Finance.
- Lead post-project margin reviews to extract cost insights, build benchmarks, and reduce future variance.
- Serve as a daily bridge across Project Management, Procurement, Estimating, and Production — facilitating alignment, transparency, and shared accountability.
QUALIFICATIONS:
- 5–8 years in project controls, job costing, or financial operations within high-velocity industries like events, experiential, architecture, or fabrication.
- Experienced in navigating ambiguity, evolving scopes, and tight client timelines — and still delivering clarity and control.
- Strong grasp of project lifecycles — understands how estimating assumptions evolve, how vendor costs affect margin, and how install realities drive change.
- ERP-fluent: NetSuite, Salesforce, Airtable, or similar. Strong Excel and comfort working in live reporting environments.
- Confident in leading financial conversations across creative, technical, and production teams.
- Exceptionally organized, responsive, and solutions-oriented.
- Able to thrive in a fast-paced, entrepreneurial environment with competing deadlines and evolving priorities.
- Passionate about getting ahead of problems, not just reporting on them.
THE VALUES YOU ALIGN WITH:
Just as important as the skills you bring to our team, is alignment with our values. This means that as a collective we will collaborate with the same mindset to deliver incredible, market leading experiences for our clients.
- Steadfast Courage - We fearlessly take on challenges and make bold decisions to achieve remarkable results.
- Unwavering Integrity - We hold ourselves to the highest ethical standards and prioritize honesty, transparency, and professionalism.
- Boundless Creativity - We push boundaries with innovative, collaborative ideas that surpass expectations and create unforgettable experiences.
- Unparalleled Service - We fearlessly take on challenges and make bold decisions to achieve remarkable results.
- Insatiable Curiosity - We never stop learning, exploring, and taking risks to create breakthrough experiences.
- Constant Collaboration - We thrive on teamwork, leverage diverse perspectives, and support each other to deliver experiences greater than the sum of their parts.
BENEFITS AND COMPENSATION:
The compensation package will be commensurate with experience. Our employees are entitled to a standard set of benefits, including health and dental insurance and 401(k) with company match.
- Excellent Medical Insurance
- Excellent Dental Insurance
- Excellent Vision Insurance
- Paid Time Off, Holiday Pay
- 401K matching program after 90 days of employment
- 100% Company Life and Long-Term Disability Coverage
- Employee Referral Program
DIVERSITY COMMITMENT:
We are proud to be an equal opportunity employer, and we welcome talented individuals from all backgrounds to apply. Our goal is to ensure that every candidate is evaluated solely on their qualifications, merits, and potential to contribute meaningfully to our team and mission.