Title:
Sales Coordinator
ASTOUND Group - Las Vegas, NV
WHO WE ARE…
ASTOUND is a global creative agency that specializes in the design and execution of memorable experiences for companies to share with their customers. ASTOUND is a multi-faceted business whose services include architectural fabrication, brand strategy, and development, retail design and store rollouts, digital engagements, trade show booths, branded events, and environments.
ASTOUND’s offices span North America, with fabrication facilities that exceed 600,000 square feet. Key office locations include Las Vegas, Portland, and Toronto. ASTOUND’s projects span over 40 countries and their clients are some of the most well-recognized brands across multiple industry sectors including consumer products, sports and entertainment, telecommunications, and technology.
JOB SUMMARY:
We are seeking a detail-oriented and proactive Sales Coordinator to join our dynamic team. This role is integral to supporting the sales process, assisting with RFPs, maintaining organized digital assets, and ensuring smooth communication between sales and other departments. The ideal candidate will be a master of organization, possess exceptional communication skills, and be comfortable juggling multiple tasks in a fast-paced environment.
KEY RESPONSIBILITIES:
- RFP Support:
- Assist in the preparation and submission of proposals, ensuring all deadlines are met.
- Collaborate with sales, design, finance, and estimating teams to gather necessary documentation.
- Maintain a library of RFP templates and responses for efficiency and consistency.
- Sales Support:
- Provide administrative assistance to the sales team, including scheduling meetings, preparing presentations, and managing travel arrangements.
- Support client prep, such as organizing welcome materials, lunches, and follow-ups.
- Clone and update CRM opportunities to ensure accurate tracking of repeatable income.
- Serve as the main point of contact between the sales team and internal departments, ensuring that client needs, such as creative ideas or pricing estimates, are clearly communicated to the design and estimating teams for their input and responses.
- Data Entry and Organization:
- Input and maintain accurate client and project data in CRM systems.
- Organize and update digital assets, such as presentations, case studies, and project files.
- Ensure all digital and physical sales materials are current and easily accessible.
- Executive Assistance:
- Provide support to sales executives, including meeting coordination, document preparation, and taking detailed meeting notes.
- Assist in training new team members on internal tools, processes, and resources.
- Recommend and implement process improvements to enhance team efficiency.
QUALIFICATIONS:
- Proven experience in sales support, administrative roles, or executive assistance.
- Strong proficiency in CRM systems (e.g., Salesforce) and Microsoft Office Suite.
- Exceptional organizational skills and attention to detail.
- Excellent communication skills, both written and verbal.
- Ability to multitask and prioritize workload in a fast-paced environment.
- Positive attitude and proactive approach to problem-solving.
THE VALUES YOU ALIGN WITH:
Just as important as the skills you bring to our team, is alignment with our values. This means that as a collective we will collaborate with the same mindset to deliver incredible, market leading experiences for our clients.
- Steadfast Courage - We fearlessly take on challenges and make bold decisions to achieve remarkable results.
- Unwavering Integrity - We hold ourselves to the highest ethical standards and prioritize honesty, transparency, and professionalism.
- Boundless Creativity - We push boundaries with innovative, collaborative ideas that surpass expectations and create unforgettable experiences.
- Unparalleled Service - We fearlessly take on challenges and make bold decisions to achieve remarkable results.
- Insatiable Curiosity - We never stop learning, exploring, and taking risks to create breakthrough experiences.
- Constant Collaboration - We thrive on teamwork, leverage diverse perspectives, and support each other to deliver experiences greater than the sum of their parts.
BENEFITS AND COMPENSATION:
The compensation package will be commensurate with experience. Our employees are entitled to a standard set of benefits, including health and dental insurance and 401(k) with company match.
- Excellent Medical Insurance
- Excellent Dental Insurance
- Excellent Vision Insurance
- Paid Time Off, Holiday Pay
- 401K matching program after 90 days of employment
- 100% Company Life and Long-Term Disability Coverage
- Employee Referral Program
DIVERSITY COMMITMENT:
At ASTOUND, our commitment to diversity, equity, and inclusion is helping us to create not only a great place to work, but also an environment where our employees, customers, and the communities we operate exist in a safe, productive, and enriching environment for everyone. All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, gender identity or expression, sexual orientation, national origin, genetics, disability, age, veteran status, and other characteristics protected by federal, state, or local laws.